Privacy Policy

1. Overview

Aus Road Boss (“we”, “us”, “our”) respects your privacy and is committed to protecting your personal information in accordance with the Australian Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs), as well as Google Play Store and Apple App Store data safety requirements.

2. Information We Collect

• Account & Profile Details: Name, email address, phone number (optional), vehicle registration numbers, driver licence number/class (when entered on work logs), and NHVR accreditation number (optional).
• Work Diary & Compliance Records: Shift start/end times, work and rest intervals, odometer readings, location names entered by you, daily pre-departure checklists, and roadside compliance check reports.
• Fuel, Maintenance & Expense Records: Fuel purchases, litres, GST amounts, workshop maintenance logs, expense amounts, and photos of receipts or tax invoices that you upload (stored privately).
• Community Road Intel & Route Reports: Highway condition alerts, NHVR site notices, and route restrictions that you choose to share with other drivers.
• Subscription & Payment Verification Data: Selected membership plan, unique EFT payment reference code, and payment verification status. Aus Road Boss never collects or stores your banking passwords or PINs.

3. How We Use & Store Your Information

• To provide your work and rest hour calculator, fatigue countdowns, and 28-day compliance log.
• To calculate GST and fuel tax credit summaries and generate CSV/PDF exports or optional Google Sheets/Drive backups when authorised by you.
• To verify membership entitlements and provide customer support.
• Strict Isolation: Personal records (Work Diary, Fuel, Expenses, Maintenance, Checklists, and Compliance Check Reports) are protected by server-side Row-Level Security so that ordinary members can never view another driver's private records or administrator financial settings.

4. Data Retention & 28-Day Work Diary Purge

Work Diary entries older than 28 days are automatically purged by our scheduled daily retention job and when you open your Work Diary, unless you export them to your own PDF/CSV file first. Financial and tax records (fuel, expenses, and maintenance) remain in your account so you can prepare your quarterly BAS or annual tax return until you delete them or delete your account.

5. Account & Data Deletion (In-App & Web)

You have the right to delete your account and all associated personal data at any time:

• In-App Self-Service Deletion: Sign in to Aus Road Boss, open My Setup, scroll to the Account & Data Deletion section, and confirm deletion. This immediately and permanently erases your work diary entries, fuel logs, expense records, maintenance records, checklists, compliance check reports, user settings, and membership records.
• Email Deletion Request: If you cannot access the app, email support@ausroadboss.com.au from your registered email address with the subject “Account Deletion Request” and we will permanently delete your account and data within 7 days.

6. Third-Party Services & Sharing

We do not sell, rent, or trade your personal information to third parties. Data is only shared with external services when you explicitly trigger an export (such as emailing your work diary to your nominated employer email or exporting to Google Sheets/Drive).

7. Contact Us

For privacy questions, data access requests, or complaints, contact us at support@ausroadboss.com.au or via our Contact page.